One of the challenges for project teams where there is collaborative between different organisations and professionals is the lack of a common language. We all use short cuts in our language and descriptions within our own circles and it is easy to assume that others will understand you without needing any further assistance.
As facilitators we will often run sessions at project kick off meetings to help explore the project goal or problem by explaining it by using visual methods. One of our more challenging recent projects has been to bring together people working in the energy industry, systems engineers and academics to agree the research programme needed to develop an energy system for the UK.
The breakthrough for our client and for the participants was an early activity when we invited participants to explain the challenge of the future energy system by creating a model. Our client from the UK Energy Systems Catapult team commented that for him the highlight of the event was
“watching the construction and explanation of models of the energy system put together using balloons, card, pipe cleaners and sticky back plastic”
Initially he had been concerned that this activity would be too radical and too “playful” for this group of senior professionals but he realised how the activity helped created a level playing field for the communication across all the different professions in the room.
We agreed that created a shared visual understanding enabled the group to work more constructively together so that they were able to complete the task of creating the future research programme and were able to build potential collaborations for the future.
We only get out the pipe cleaners if they have a clear purpose, there are many other ways to explore a topic to reach a shared understand and the power of visual communication can really help with your team collaboration so take a risk to communicate differently!